Certificate Renewal

Who Needs Renewal Credit?

All educators in certified positions are required to have and maintain valid South Carolina teacher certification in the appropriate area. However, not all certificates can be renewed by earning renewal credit. New teachers with Initial Certificates; teachers currently participating in the PACE, ABCTE or other alternative certification programs; and teachers earning certification through the Career and Technology Work Based Certification Program, are not eligible to earn renewal credit. For more information on renewing these types of certificates, check the corresponding certification sections on the Human Resource webpage.

Guidelines for Earning Renewal Credit

Professional certificates are issued for a period of five years. A total of 120 renewal credits must be earned during the five year validity cycle to renew these certificates. While there are a number of ways for educators to earn renewal credits, the following guidelines must be adhered to: any employee who has not earned a master's degree must complete at least one graduate-level course for renewal credit, and all renewal credits must be based on the educator's Professional Growth and Development plan and / or meet specifically approved school or district goals and objectives. Finally, it is important to remember that only credit earned during the five-year certificate cycle can count toward renewal.
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Checking Your Renewal Credit Status

A Computation Sheet listing all professional development recorded during the current certification cycle is maintained for each educator at the Office of Human Resources. An employee may request an updated copy of this record at any time. Educators are encouraged to check the status of their renewal credit frequently to ensure they meet all requirements.

Professional Development as Renewal Credit

Saluda County Schools allows certain Professional Development offered in district to count toward Renewal Credit.  The District maintains records of Professional Development, including a list of participants.  Principals, Instructional Coaches, and other staff facilitating Professional Development activities should use the template below as a sign-in sheet.  Please be sure to fill out all information on the form and submit a copy to the Office of Human Resources as soon as possible after the event so that the renewal credit can be awarded to eligible participants.  (Facilitators who provide instruction during Professional Development Activities are also eligible to earn renewal credit through the Renewal Credit Option for Instruction, included in the list below.)
 
           Form (for Facilitator Use Only):  Professional Development Sign In Sheet
Renewal Credit Options
A list of possible methods of earning renewal credit follows. Forms and documentation, if required, are listed with each method.

College Credit

as stated above, all educators who have not obtained a master's degree must take at least one graduate level course during each (five year) renewal cycle. Courses should be pre-approved by the principal and align with individual PGD plans or with district / school objectives. One semester hour of earned course credit = 20 renewal points (courses are typically for 3-hour credit and worth 60 renewal points). Important Note: participation in a district-sponsored college credit course does not require pre-approval.


Forms: College Credit Pre-Approval Form

Documentation: an official transcript should be sent to both the Office of Human Resources and to the State Department of Education Office of Certification.

Maximum credit that can be earned through this method during each renewal cycle: 120

State Dept. of Education Certificate Renewal Course

courses offered through the SDE offer 20 renewal points for each semester hour of earned course credit. Courses must be pre-approved and a certificate of completion from the SDE must be submitted to the Office of Human Resources in order for credit to be received.

Forms: State Dept Renewal Course Pre-Approval Form

Documentation: an official certificate from the State Department of Education must be submitted to the Human Resource Office.

Maximum credit that can be earned through this method during each renewal cycle: 120

Publications

if an employee is the primary author of a refereed article, he / she will earn 60 renewal points; if an employee is the primary author of a non-refereed article, he / she will earn 30 points. The secondary author of a book or article will earn 15 points. (Refereed publications review and verify that the published material is reliable; non-refereed publications can include work from any source, without authenticating reliability.) Published material must be applicable to education in general and to the employee's Professional Growth and Development plan and / or district goals specifically.

Forms: Publications Pre-Approval Form

Documentation: A one page synopsis and verification from the publisher must be submitted to the Office of Human Resources

Maximum credit that can be earned through this method during each renewal cycle: 60

Instruction

an employee who serves as the presenter of a college or university course will earn 20 renewal points for each semester hour of instruction. An employee who prepares and presents information for the first time will earn 3 renewal points for each hour of the presentation (including preparatory time).

Forms: Instruction - Pre-Approval Form

Documentation: a schedule of the class / presentation as well as a syllabus or presentation overview must be submitted to the HR Office

Maximum credit that can be earned through this method during each renewal cycle: 60

Professional Training Offered In District

professional development and training offered in the district during professional development days, after school meetings, or at other scheduled times during the year allow the participant to earn 1 renewal point for each hour of direct participation. The district maintains records of participants via sign-in logs and keeps records of material covered. Please note that only new information and material can be counted for renewal credit; reviews and refreshers do not count. No action is necessary for the participant to receive credit for participating in district professional development; however, all employees are encouraged to keep careful records to ensure that appropriate credit is given for each activity. Questions / concerns should be directed to the Office of Human Resources.

Forms: None required.

Documentation: sign in logs are kept at the district level for all Professional Development activities; however, employees should keep their own records and check regularly to ensure that their participation is reflected in their renewal credit file.

Maximum credit that can be earned through this method during each renewal cycle: 120

Professional Evaluator

Employees who serve on a SAFE-T Evaluation team for a full year earn renewal credits as follows: 30 points for serving as Chair for a full year; 15 points for serving as an Evaluator (not Chair). Note: administrators are not eligible for renewal credit based on their participation on evaluation teams.

Forms: None required.

Documentation: records are kept in the Office of Human Resources; no additional verification is needed.

Maximum credit that can be earned through this method during each renewal cycle: 120

Mentor / Supervisor

Employees who serve as an Official Mentor for an Induction teacher can earn 30 renewal points. Mentors must be trained and officially designated as mentors to receive this credit. Employees who serve as the official supervisor of a student teacher can earn 20 renewal points. Verification from the college / university is required.

Forms: None required.

Documentation: Mentors must submit the official Record of Meeting Sheet; Student Teacher Supervisors must submit documentation from the corresponding university.

Maximum credit that can be earned through this method during each renewal cycle: 60

Project, Grant, Research

Employees may participate in a project, grant or research project to earn renewal credit. The activity must support the educator's Professional Growth & Development plan and must be pre-approved by the principal. An educator may earn 1 renewal point for each hour of direct participation in the activity, up to a maximum of 30 points for each activity.

Forms: Educational Project, Research or Collaboration Pre-Approval

Documentation: A one page synopsis and verification of the date(s) and hours involved must be submitted to the HR Office.

Maximum credit that can be earned through this method during each renewal cycle: 60

Out of District Professional Development

Educators who participate in Professional Development offered out of district are eligible to receive 1 renewal point for each hour of direct participation. The professional development must be pre-approved by the principal and must align with the educator's Professional Growth & Development plan and / or meet district goals and objectives.

Forms: Professional Development Offered Out Of District Pre-Approval Form

Documentation: an official certificate of completion and syllabus must be submitted to the Human Resource Office.

Maximum credit that can be earned through this method during each renewal cycle: 60

Professional Development College Equivalency Unit Sponsored by the State Department of Education)

an employee may earn 10 renewal points for each CEU (college equivalency unit)sponsored by SDE. The Professional Development must be pre-approved by the principal and must align with the educator's Professional Growth & Development plan and / or meet district goals and objectives.

Forms: College Equivalency Units Offered by SDE Pre-Approval Form

Documentation: an official transcript or certificate from the State Department of Education must be submitted to the HR Office.

Maximum credit that can be earned through this method during each renewal cycle: 120
REMINDERS
  • Renewal credit must be earned within the certificate validity period.
  • No ½ credits allowed (number must be rounded down).
  • Educators without master’s degree must earn 60 points graduate credit.
  • Administrators must earn 20 credits through activities which support teachers.